AIA Privacy Policy

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Introduction

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AIA.Partners  respects your privacy and is committed to protecting your personal data. This privacy notice describes how we collect and use personal information about you during and after your relationship with us, in accordance with the Data Protection. This privacy notice supplements the other notices and is not intended to override them.

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Controller

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AIA.Partners  is the controller and responsible for your personal data (collectively referred to as AIA, “we”, “us” or “our” in this privacy notice).

We have appointed a Data Officer who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the Data Officer using the details set out below.

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Contact Details

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info@aia.partners

Email address - WWW.AIA.Partners

 

You have the right to make a complaint at any time to the Guernsey Data Protection Commissioner’s Office (ODPC) or Jersey Office of the Information Commissioner (OIC) for data protection issues (https://dataci.org/). We would, however, appreciate the chance to deal with your concerns before you approach the Channel Island Data Protection Offices so please contact us in the first instance.

 

Data protection principles

 

AIA will comply with data protection law. This says that the personal information we hold about you must be:

• Used lawfully, fairly and in a transparent way.

• Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.

• Relevant to the purposes we have told you about and limited only to those purposes.

• Accurate and kept up to date.

• Kept only if necessary, for the purposes we have told you about.

• Kept securely.

• Looked after responsibly

 

The kind of information we hold about you

 

Personal data, or personal information, means any information relating to an identified or identifiable individual. It does not include data where no natural person can be identified from the data.

There are "special categories" of personal data which require a higher level of protection (Special Category Data).

 

We may collect, store, and use the following categories of personal information about you:

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• Personal Details:

  • Full name

  • Title

  • Resident/Company address

  • Telephone, fax, email

  • Nationality

  • Passport number

  • Occupation and employer

  • Public positions held

  • Place of birth

  • Date of birth

  • Marital status / certificate

  • Verified identification i.e. passport and driving license

  • Verified residential address

• Curriculum vitae

• Proof of qualifications

• References

• Job Descriptions

• File notes which may contain personal data / and potentially special category data.

• Resident Certificate/Permit or Employment Permit

We may also collect, store and use the following Special Category Data:

• Information about your health, including any medical condition, health and sickness records.

• Information about the commission or alleged commission of a criminal offence.

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How is your personal information collected?

 

By accessing this site and/or downloading materials from, or sending/posting materials to, our site, you agree to the terms of this Privacy Policy and to the practices for the collection, use or disclosure of your personal information as described here.

 

Please note that this Site is also governed by the Terms and Conditions of Use. We urge you to review the Terms and Conditions of Use before proceeding further on this Site.

 

We also use cookies and collect IP addresses (an IP address is a number that can uniquely identify a specific computer or other network device on the internet). We use analysis software (Google Analytics or equivalent) to look at IP addresses and cookies for the purpose of enhancing your user experience. This data is not used to develop a personal profile of you and the log files are regularly removed. We may sometimes collect additional information from third parties including clients, client advisers, background check providers, credit reference agencies or public open sources. We will collect additional personal information during service-related activities throughout the period of providing services to you.

 

How we will use information about you

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When you provide personal information, we may communicate and disclose it to third parties for the purpose of fulfilling, servicing and completing your requests and the transactions related to it. These third parties may be in the Channel Islands, UK or in other parts of the world. By registering with AIA.Partners, you agree that your information may be shared with third parties for the purpose of fulfilling, servicing and completing your requests and transactions related to it.

 

We may also use, disclose and communicate your personal information if required to do so by law including by an order of any court. Although we use all reasonable means to ensure that the information you provide to us is not used by third parties for purposes other than those described in this Privacy Policy, AIA.Partners is not responsible for any improper use of your personal information that is beyond our reasonable control.

 

As part of the services we provide, you may choose to provide us with your CV, to be viewed by our consultants and staff members who access this Website. In addition to the provisions of this Privacy Policy, the collection, use and distribution of your CV is governed by the Terms & Conditions of Use.

 

Your personal information is located on a server, AIA.Partners provides you with the means to access, update, edit or delete the Registration Information and other personal information you have provided to us at any time on your own by going to your user account and changing or deleting your Registration Information and other personal information as desired.

 

Rights of access, correction, erasure, and restriction

 

Your duty to inform us of changes

 

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your working relationship with us.

 

Your rights in connection with personal information

 

Under certain circumstances, by law you have the:

• Right to information about why personal data is collected from you: when you are asked to

provide any information about yourself, there is a legal requirement for us to make it clear who we are and what exactly is going to happen to your data – in legal terms this is known as giving you ‘fair processing information’.

• Right of access: this entitles you to ask what data we hold about you and why by submitting a ‘subject access request’. We must respond to your request within one month, although this can be extended if the request is complex.

• Right to object to processing for direct marketing purposes: if we are using your personal data to market products or services to you, you have a right to tell us to stop.

• Right to object to processing on grounds of public interest: this right is difficult to sum up as there are occasions where it does not apply. Generally speaking, it means that you have the

• Right to ask us to stop processing your personal data because it is in our ‘legitimate interests’, or in the public interest. However, we can refuse your request if we are able to prove our reasons outweigh your reasons for wanting us to stop.

• Right to object to processing for historical or scientific purposes: if we are using your personal data for historical research or scientific purposes, you have the right to ask us to stop.

• Right to rectification: if we have information about you that is not factually correct and accurate you have the right to have the information put right.

• Right to erasure: this right is sometimes called the ‘right to be forgotten’. In certain circumstances, you have the right to tell us to delete your information from our records entirely.

• Right to restriction of processing: in certain circumstances you have the right to tell us that we can only use your information for a specific purpose, or purposes.

• Right to not be subject to decisions based on automated processing: this means that you have the right to ask for a human being to make decisions about your information. This is to avoid the “computer says no” scenario whereby you may be refused a product or service solely based on an algorithm, or other automated decision-making processes.

• Right of data portability: you can tell us to remove your information from our systems and give it to you in a format that is ‘machine-readable’ so that it can be easily transported and entered into another organisation’s IT system.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact Data Officer in writing at WWW.AIA.Partners

 

Some job postings which are posted on the AIA.Partners Site allow you to follow links to where you can apply, and provide your CV, for a specific job posting. In some cases, such applications are still within the AIA.Partners Site and its control.

 

If you are not asked to login using your AIA.Partners Registration User ID and password, however, then both the application process, and your CV are outside the AIA.Partners Site and AIA.Partners control. In such cases you will be providing your CV directly to the Employer or Recruiter and your CV will be subject to their privacy policy.

AIA.Partners is not responsible for the privacy practices of such Employer or Recruiter. In such cases, we encourage you to review the Employer or Recruiter's privacy policy.

 

Although we use all reasonable means to protect your personal information, AIA.Partners is not responsible for any improper use of your personal information that is beyond our reasonable control.

 

Your CV when uploaded is converted in to various formats for our use only. These conversions are handled by an external datacentre server stack. Once conversion is complete your CV is then automatically deleted from that service.

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, the data company have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information. We may disclose your information if necessary to protect our legal rights or if the information relates to actual or threatened harmful conduct or potential threats to the physical safety of any person. Disclosure may be required by law or if we receive legal process. If these servers are breached we are not responsible for this and cannot be held liable.

You can remove your account and all your data from our system, simply login and click here